Payroll Service

Do I need a payroll service?

If you are a disabled person employing your own personal assistants it is your responsibility to ensure that the correct amount of tax and national insurance is deducted from each of your employee's wages.

LCiL's payroll service can do this and a whole lot more for you.

How does it work?

Each month you send in a timesheet detailing the number of hours worked by each of your PAs.

For each of your employees, LCiL will

  • Calculate the total pay
  • Deduct the correct amount of tax and national insurance
  • Calculate any sick pay, maternity pay where required
  • Process any wages arrestments, student loans, stakeholder pension contributions

LCiL will then send back to you

  • A payslip for each employee
  • Payment summary sheets detailing all payments and deductions made
  • An information sheet advising you of the total payments due to HMRC and LCiL for this processing

What does it cost?

LCiL currently charges

  • £8 per payslip per employee, each time we process your payroll (monthly or 4 weekly)
  • A one - off set up fee of £40
  • £20 annual fee to cover End of Year submission to HMRC

How do I get started?

To get in touch with The Payroll Team click on the Contact Us box on the left hand side of this page.

We will arrange a visit with you to talk through in detail what you need to do.

You will need to be registered with HMRC as an employer, but LCiL can do this for you, if you wish. We will supply you with timesheets, and any other forms or paperwork you need. Copies of most of these can be found in our payroll download section.

Additional support available

Additional support that can be provided by the payroll service includes

  • Registration with HMRC as as employer
  • Dealing with all payroll related correspondence you receive from HMRC, Benefits Agency and other statutory agencies
  • Forwarding your monthly/4 weekly payments onto HMRC and ensuring accurate records are kept
  • Prepare and submit your Year End Returns to HMRC
  • Keep you up to date with relevant employment legislation and how it affects you
  • Provide a payroll handbook (a step by step guide to payroll)
  • Provide training workshops
  • Provide support to complete financial monitoring forms
  • Provide support to understand your funding package
  • Provide on-going one to one support on all payroll issues
  • Calculate annual leave due to your employees
  • Calculate back pay when an increase in pay rates is awarded

Important things to remember

As the employer you are legally required to:

  • supply a payslip to each of your employees every month. Payslips must show hours worked, rate/s of pay, all deductions (eg Tax National Insurance, etc) and all additions (eg Tax Credits, SSP, SMP etc).
  • supply a P60 to each of your employees at the end of every financial year (LCiL will send these to you in April/May of each year).

LCiL would strongly recommend that:

  • you and your employees both sign copies of timesheets before they are sent into LCiL for processing.
  • you pay your employee the full net pay as shown on the payslips provided by LCiL. (all deductions from wages should be shown on payslip).
  • you pay your employees by cheque, or bank automated payment (bank statements and cheque stubs provide proof of payment).
  • you keep all funding received, including your personal contribution, for your care package in a separate bank account (ie separate from your own personal finances)
  • you do not pay your employees monthly wages in cash.
  • if you have to pay out small amounts of cash - make sure your employee/s sign a receipt
  • you keep receipts / invoices for all additional expenditure relating to your care package

LCiL will accept timesheets via e-mail however it is important that this is a secure process.

 

LCiL can only

  • process information as received
  • assume the information sent to us comes from you the employer
  • assume that you, the employer, have checked that the information sent is accurate
  • assume that you, the employer, authorise payment for hours entered on timesheets
  • assume all your employees have worked all hours entered and are therefore entitled to payment

As the employer, it is your responsibility to ensure that

  • the information you provide is accurate
  • your employees have worked all hours claimed on timesheets and you have verified they are entitled to payment for these hour